Chief Registrar

Required permission: compliance.chief_registrar (Compliance group)

The Chief Registrar submission is a legal requirement under the Notaries Public Act 2023. Within 5 business days of a notarisation session being completed, a submission letter must be sent to the Chief Registrar of the Supreme Court of Nigeria.

Viewing Pending Submissions

1. Go to Chief Registrar in the sidebar
2. The page lists all completed sessions with their ENR submission status
3. Sessions approaching or past the 5-day deadline are highlighted

Submission Statuses

Status	Meaning
Pending	Within the 5-day window, not yet submitted
Submitted	Letter generated and marked as sent
Overdue	5 business days passed without submission

Generating a Submission Letter

1. Select the session
2. Click Generate Letter
3. Review the pre-filled letter (notary name, SCN, document type, date, client details)
4. Download the PDF
5. Send to the Chief Registrar via the prescribed channel (email or physical post — confirm current preference with NPN)
6. Click Mark as Submitted — records the submission date in the audit log

Overdue Submissions

Overdue submissions are flagged in the dashboard. Address these as a priority — failure to submit is a regulatory breach under the Notaries Public Professional Practice Regulations 2026.

If a submission is genuinely late, note the reason in the submission record before marking it submitted. The platform records the actual submission date, not the session date.

Automatic Reminder

The platform sends an internal notification to compliance group members at day 3 (2 days before deadline) for any unsubmitted sessions. This is a best-effort notification — do not rely on it as the only control. Check the Chief Registrar page daily.